Accounts Assistant – Sales Ledger (12 Months Fixed Term)

July 12, 2023

Accounts Assistant – Sales Ledger

Fixed Term up to September 2024

Location: Westhill, Aberdeenshire

(Hybrid working arrangement available)

Donaldson Timber Systems is part of the Donaldson Group. Established in 1860, Donaldson Group is one of UK’s largest, privately owned timber companies. We are a family of 11 businesses, ranging from B2B, retail, ecommerce, all with shared values and a common vision, driven by the desire to always do good. We are focused on always providing a number one customer experience, embracing innovation, and doing things in a sustainable way, not just for our business but also for the communities we operate in. But most of all, our People are at the heart of everything we do, which is why we are committed to nurturing and empowering our 1,500+ colleagues across the UK.

We are ambitious about diversity and inclusion. If you’ve got the right skills for the job, we want to hear from you. We specifically encourage those from minoritised ethnic groups to apply for this post as they are currently underrepresented in the manufacturing and construction sectors of our organisation.

Our Timber Systems division is the UK’s leading designer and manufacturer of timber frame building solutions, specialising in off-site construction. We work on over 350 live projects per year, supporting customers on-site and building timber kits across our two bespoke factories in Westhill – Aberdeenshire, Witney – Oxfordshire and in an additional hub space in Falkirk. We have regional offices in Aberdeenshire, Glasgow and Witney and the team operate across several sectors including, private housing, affordable housing, student accommodation, medical facilities, hotels, and education. Working with market-leading precision-engineered build systems, architects, surveyors and design teams, the division delivers noticeable benefits for our clients.

The Role

Reporting to the Head of Finance, the Accounts Assistant will be part of the finance team and ensure efficient running of the Sales Ledger function at all times.  The Accounts Assistant will also be expected to assist with other financial tasks as and when required.

In keeping with the specific importance given to Health & Safety and the Environment by the Donaldson Group you have specific accountabilities as set out in our Corporate Responsibility for Health & Safety and Environmental Policy.

We will offer you the chance to develop your skills and experience further through our performance management process giving you the opportunity to progress your career within the Donaldson Group.


  • Ensure efficient and accurate processing of valuations within the Sales Ledger function.
  • To ensure Payment Certificates agree with IFS while ensuring any differences are reconciled and understood with action taken to resolve.
  • To ensure all customer payments are coded correctly into IFS.
  • Prepare and maintain a VAT analysis for each contract to ensure the Divisions VAT processing is accurate.
  • To ensure all customer queries and issues are resolved in a timely manner.
  • To assist with other financial tasks as and when required.
  • To ensure all customer payment terms are met and not exceeded, liasing with the commercial team where required.
  • To assist the Purchase Ledger and other finance team members in times of overflow.

Essential Technical Expertise

  • Competent in Microsoft packages
  • Ability to work to tight deadlines
  • Ability to prioritise workload
  • Ability to work as part of a team
  • Basic accounting experience

Salary and Benefits

Donaldson Timber Systems is proud to develop our employees, offering career development and promotion opportunities across the Group.

  • Competitive Salary
  • Bonus Scheme
  • Generous Holiday Entitlement
  • Life Assurance
  • Pension Scheme

If this sounds like the right step for your career, please apply to