Materials & Logistics Administrator – Witney – Fixed Term Contract

May 14, 2024

Materials & Logistics Administrator

Witney Office

(Fixed term up to June 2025)

Donaldson Timber Systems is part of the Donaldson Group. Established in 1860, Donaldson Group is one of UK’s largest, privately owned timber companies. We are a family of 11 businesses, ranging from B2B, retail, ecommerce, all with shared values and a common vision, driven by the desire to always do good. We are focused on always providing a number one customer experience, embracing innovation, and doing things in a sustainable way, not just for our business but also for the communities we operate in. But most of all, our People are at the heart of everything we do, which is why we are committed to nurturing and empowering our 1,700+ colleagues across the UK.


We are ambitious about diversity and inclusion. If you’ve got the right skills for the job, we want to hear from you. We specifically encourage those from minoritised ethnic groups to apply for this post as they are currently underrepresented in the manufacturing and construction sectors of our organisation.


Our Timber Systems division is the UK’s leading designer and manufacturer of timber frame building solutions, specialising in off-site construction. We work on over 350 live projects per year, supporting customers on-site and building timber kits across our two bespoke factories in Westhill – Aberdeenshire, Witney – Oxfordshire. We have regional offices in Aberdeenshire, Glasgow and Witney and the team operate across several sectors including, private housing, affordable housing, student accommodation, medical facilities, hotels, and education. Working with market-leading precision-engineered build systems, architects, surveyors and design teams, the division delivers noticeable benefits for our clients.


Our success has been built from our ability to build long-term relationships with clients, becoming an integral part of their business process with our complete service solution.  Our services cover concept design information and technical guidance, full design service, manufacture, delivery and construction on site.

The role


Reporting to the Factory Manager, you will be an integral part of the Manufacturing Department providing general administrative support to meet the department objectives by accurate and timely processing of information, providing the production team with any information that may be required, consuming material and closing works orders completed in the factory.

In addition to this you will capture and record all information relating to environmental performance across the site and communicate these via the KPI dashboard and factory notice boards.

In keeping with the specific importance given to Health & Safety and the Environment by Donaldson Timber Systems, you will also have specific accountabilities as set out in our Corporate Responsibility for Health & Safety and Environmental Policy.


We will offer you the chance to develop your skills further through in-house training.




  • Deliver accurate and timeous administration of production information, to ensure product is delivered to a high quality standard and to agreed timescales.
    • Ensure that all stock transactions are captured and completed in real time by the end of each day.
    • Monitoring, closing and investigating production works orders and associated BOMs through company ERP system.
    • Assisting in the processing of information from design and preparing packages and works orders for production.
  • Maintaining all paperwork relating to the Manufacturing department including quality check sheets, accident and incident reports and training documents.
  • Collating all factory information and entering in to Excel to produce weekly and monthly KPI information.
  • Prioritise workload to ensure a proactive approach to the delivery of the administration requirements of the department.
  • Build and maintain effective working relationships, internally and externally to maximise successful delivery of all areas within your responsibility.


Essential Technical Expertise


  • Demonstrate ability for prioritising work load, particularly when under pressure
  • Ability to work alone or as part of a team
  • Proficient in Microsoft Office (particularly Excel)
  • Good organisational skills
  • Good communication and people skills


Salary and Benefits

We are proud to develop our employees, offering career development and promotion opportunities across the Group.

  • Competitive Salary
  • Generous Holiday Entitlement
  • Life Assurance
  • Pension Scheme
  • Employee Assistance Programme.

If this sounds like the right step for your career, please apply to